Think of your coordinator as the executive producer of the wedding day. They create and own the timeline. They manage communication. They cue transitions. They make sure the entire structure actually works in real time.
Without a coordinator, no one is responsible for managing the timeline, vendor communication, or transitions. That responsibility does not disappear. It usually falls on the couple or their families.
Before the wedding
Build and finalize the wedding day timeline
Conduct the final venue walkthrough
Facilitate the rehearsal
On the wedding day
Arrive 5 hours before the ceremony (C-5), first vendor on site
Set up all personal items provided by the couple
Facilitate the timeline and provide leadership to all vendors
Act as the single point of contact for all vendors
Run the ceremony and cue transitions
Coordinate closely with the entertainment vendor during the reception
Manage entrances, key moments, and exits
Pack up the couple's personal items
Facilitate any grand exits
Stay on property until all guests have departed and the venue has approved departure
Added value options (vary by coordinator):
Assistant coordinator
Wedding day emergency kit
Comfortable with DIY setups
Tailored timelines
What you will collaborate on before the wedding
The final wedding day timeline
Ceremony processional order
Reception introductions
When toasts, special dances, and key moments happen
Minimum daily price on DayOf: $1,000